Job Description

Executive Secretary – PASSION Technologies PLC (Addis Ababa, Ethiopia)

Company: PASSION Technologies One Member PLC
Location: Addis Ababa, Ethiopia (Ethiopian ICT Park)
Employment Type: Full-Time
Reports To: CEO & Deputy CEO
Industry: ICT | Telecommunications | Executive Administration | Corporate Support

Job Overview

PASSION Technologies PLC is a fast-growing Ethiopian technology company operating in telecommunications infrastructure, fiber optic deployment, EV charging solutions, and strategic ICT partnerships with major industry players.

The company is seeking a highly organized and discreet Executive Secretary to support the CEO and Deputy CEO in managing executive operations, communication flow, documentation, and stakeholder coordination.

This role is ideal for professionals searching for executive assistant jobs in Ethiopia, secretary jobs in Addis Ababa, office administration jobs, ICT company jobs, CEO office support roles, administrative coordinator vacancies, and corporate management support positions.

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Key Responsibilities

Executive & Administrative Support

• Manage CEO and Deputy CEO calendars, meetings, and appointments.
• Coordinate internal and external meetings with partners such as Huawei, Safaricom Ethiopia, and ACE Technology.
• Handle confidential correspondence, emails, and communication on behalf of executives.
• Prepare reports, presentations, meeting agendas, and executive documents.
• Organize domestic and regional travel arrangements including flights, hotels, and logistics.
• Process expense reports, requisitions, and administrative approvals.

Meeting & Governance Coordination

• Organize executive-level meetings and board discussions.
• Prepare meeting materials and distribute documents in advance.
• Record meeting minutes and track action points.
• Support coordination between departments including HR, Finance, Engineering, and Operations.

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Document & Information Management

• Maintain secure filing systems for contracts, agreements, and confidential documents.
• Manage documentation related to telecom infrastructure projects and partnerships.
• Track key deliverables and ensure timely follow-up on executive decisions.
• Ensure data confidentiality and information security.

Stakeholder & Office Management

• Act as the first point of contact for the CEO’s office.
• Liaise between executives and internal departments for smooth communication flow.
• Coordinate corporate events, meetings, and executive engagements.
• Manage office supplies and administrative requirements for executive operations.

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Education Requirements

• Diploma or Bachelor’s degree in:
  • Business Administration
  • Office Management
  • Public Administration
  • Secretarial Studies
  • Communication or related fields

Additional Advantage:

• Certification in Office Administration, Executive Assistance, or ICT tools

Experience Requirements

• 2–5 years of experience in:
  • Executive secretary roles
  • Office administration
  • Personal assistant or executive assistant roles
• Experience in corporate or ICT environments is highly desirable
• Exposure to multi-location or project-based organizations is an advantage

Key Skills Required

• Strong organizational and time management skills
• High level of confidentiality and professionalism
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask in a fast-paced environment
• Strong coordination and stakeholder management skills
• Attention to detail and accuracy in documentation

Salary & Benefits

• Competitive salary based on experience
• Exposure to high-level executive decision-making
• Career growth in a fast-expanding ICT company
• Professional development opportunities
• Work in a leading technology environment in Ethiopia

Training & Development

Selected candidates may receive training in:

• Executive communication and corporate etiquette
• Advanced office administration systems
• ICT project coordination and documentation tools
• Confidential data handling and governance procedures
• Business reporting and executive support systems

Why Join PASSION Technologies?

• Work closely with top leadership in a fast-growing ICT company
• Gain exposure to large-scale telecom and infrastructure projects
• Develop strong corporate and executive administration skills
• Be part of Ethiopia’s digital transformation ecosystem
• Work with international technology partners and industry leaders

How to Apply

Applicants should submit a CV and cover letter highlighting relevant experience in executive support and office administration through the company’s recruitment channel before the deadline.