Job Description

OFFICE SECRETARY

Company: BGI Ethiopia

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

Department: Administration & Corporate Services

Experience Required: 2–5 Years

Salary: ETB 22,000 – 45,000 per month (depending on qualifications, administrative experience, communication skills, and organizational capabilities)

Contract Type: Permanent

Reports To: Administration Manager

About BGI Ethiopia

BGI Ethiopia is one of Ethiopia’s leading beverage manufacturing companies, operating modern production facilities and extensive distribution networks throughout the country. The company is committed to operational excellence, employee development, innovation, and customer satisfaction while maintaining high corporate governance standards.

This opportunity is ideal for professionals seeking jobs in Ethiopia, office secretary jobs in Addis Ababa, and administrative careers within a large corporate organization.

Position Overview

The Office Secretary will provide administrative and secretarial support to management, coordinate office communications, manage schedules, maintain records, organize meetings, and ensure smooth day-to-day office operations. The successful candidate will serve as a key administrative resource supporting organizational efficiency and professionalism.

Professionals interested in secretary jobs in Ethiopia and administrative assistant jobs in Addis Ababa will find excellent career development opportunities in this role.

Key Responsibilities

Administrative Support

• Provide comprehensive secretarial and administrative assistance.
• Manage executive calendars, appointments, and schedules.
• Prepare official correspondence, reports, and presentations.
• Maintain confidential company records and documentation.
• Coordinate internal and external communications.

Candidates pursuing office administration jobs in Ethiopia and executive assistant jobs in Addis Ababa will gain valuable corporate experience.

Meeting & Event Coordination

• Schedule meetings, workshops, and corporate events.
• Prepare meeting agendas and supporting documentation.
• Record minutes and distribute action items.
• Arrange travel bookings and accommodation logistics.
• Coordinate conference room reservations and meeting facilities.

Document Management

• Organize electronic and physical filing systems.
• Maintain accurate office records and databases.
• Ensure proper document tracking and archiving.
• Handle incoming and outgoing correspondence.
• Support records management compliance activities.

Professionals seeking clerical jobs in Ethiopia and document controller jobs in Addis Ababa will find this position highly rewarding.

Front Office & Communication Management

• Receive visitors and direct inquiries appropriately.
• Answer telephone calls and respond to emails professionally.
• Coordinate communication between departments.
• Support customer and stakeholder interactions.
• Maintain professional office reception standards.

Office Operations Support

• Monitor office supplies and procurement requirements.
• Assist with administrative budgeting activities.
• Support departmental reporting and data entry.
• Coordinate courier and logistics services.
• Ensure efficient office workflow and organization.

This role is particularly suitable for candidates pursuing receptionist jobs in Ethiopia and office coordinator jobs in Addis Ababa.

Education Requirements

Applicants should possess:

• Diploma or Bachelor’s Degree in Secretarial Science, Office Management, Business Administration, Management, Communications, or a related discipline.
• Professional training in Office Administration, Customer Service, or Secretarial Practice is advantageous.
• Certification in Microsoft Office applications is desirable.

Experience Requirements

• Minimum 2–5 years of experience in secretarial, administrative, office support, or executive assistant roles.
• Experience working within corporate, manufacturing, FMCG, or service organizations is preferred.
• Strong document management and scheduling experience.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Professionals interested in corporate jobs in Ethiopia and administration jobs in Addis Ababa are encouraged to apply.

Essential Skills

• Office Administration
• Secretarial Support
• Calendar Management
• Meeting Coordination
• Business Communication
• Records Management
• Data Entry
• Customer Service
• Document Preparation
• Time Management

Preferred Qualifications

• Strong organizational and multitasking abilities.
• Professional verbal and written communication skills.
• Ability to maintain confidentiality.
• Attention to detail and accuracy.
• Excellent interpersonal skills.

Career Development Opportunities

BGI Ethiopia offers structured career development programmes, leadership workshops, administrative skills training, and opportunities for internal advancement.

Professionals researching employment opportunities across Africa often review openings through Executive Office Administration & Secretary in Tanzania while exploring broader administrative and office management careers.

Compensation & Benefits

The selected candidate will receive:

• Competitive salary package.
• Medical insurance coverage.
• Pension contributions.
• Annual leave benefits.
• Professional development opportunities.
• Employee wellness programmes.
• Performance recognition initiatives.
• Long-term career growth opportunities.

Candidates pursuing administrative careers in Ethiopia and office management jobs in Addis Ababa will benefit from strong professional development prospects.

Training & Professional Development

The successful candidate will receive training in:

• Advanced Office Administration
• Business Communication Skills
• Records & Document Management
• Customer Service Excellence
• Microsoft Office Applications
• Corporate Administration Procedures

Individuals interested in additional opportunities within Ethiopia may explore vacancies through Executive Office Administration & Secretary in Ethiopia while monitoring developments in the employment market.

Work Environment

The Office Secretary will work closely with executives, department managers, employees, clients, suppliers, and visitors to ensure efficient administrative support and professional office operations.

Professionals interested in secretarial jobs in Ethiopia, administrative support jobs in Addis Ababa, and executive office jobs in Ethiopia will find this position both dynamic and professionally rewarding.

Application Requirements

Interested applicants should submit:

• Updated CV/Resume
• Cover Letter
• Academic Certificates
• Professional References
• Copies of Relevant Training Certificates

Candidates exploring wider African employment opportunities may also review openings through Executive Office Administration & Secretary in Zambia while evaluating future career advancement options.

Equal Opportunity Statement

BGI Ethiopia is committed to equal employment opportunities and maintaining a workplace built on professionalism, diversity, inclusion, and excellence.

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