Finance and Admin Assistant at HELVETAS ETHIOPIA

Company: HELVETAS ETHIOPIA
Position: Finance and Admin Assistant
Location: Addis Ababa, Ethiopia
Industry: NGO, International Development & Administration
Job Type: Full-Time
Department: Finance & Administration
Experience Required: 3–5 Years
Education: Diploma in Accounting, Finance, Business Administration, Management, Office Administration, or related field
Salary: (Approx. ETB equivalent of USD 900 – USD 1,200 per month depending on experience, NGO exposure, and qualifications)
Work Environment: Office-Based / Project Support Operations

About HELVETAS ETHIOPIA

HELVETAS ETHIOPIA is an international development organization committed to sustainable development, livelihoods improvement, skills development, and social inclusion. Through various development initiatives, HELVETAS works with local communities, institutions, and stakeholders to improve economic opportunities and strengthen project implementation.

The organization is currently seeking a qualified and detail-oriented Finance and Admin Assistant to support the TRAIL Project Team by ensuring smooth office administration, financial coordination, logistics support, and compliance with internal operational standards.

Job Overview

The Finance and Admin Assistant will provide comprehensive financial, administrative, and operational support to the TRAIL Project team. The successful candidate will manage office administration, process financial transactions, support bookkeeping, coordinate travel logistics, maintain petty cash, and ensure proper tax documentation and compliance.

This role is suitable for candidates seeking finance assistant jobs in Ethiopia, administrative assistant vacancies, NGO jobs in Addis Ababa, finance and admin jobs, office administration careers, accounts assistant jobs, project support roles, bookkeeping jobs, cash management jobs, and logistics coordination opportunities.

Professionals searching for updated NGO and administration vacancies may also explore
finance jobs in Ethiopia
for additional opportunities in finance, administration, humanitarian projects, and NGO operations.

Key Job Responsibilities

The Finance and Admin Assistant will be responsible for ensuring efficient financial management and administrative support.

Financial Support & Cash Management

• Process payments for project teams, trainees, and beneficiaries according to organizational procedures
• Manage petty cash transactions and office checks responsibly
• Ensure timely collection, documentation, and settlement of taxes including withholding tax and income tax
• Support bookkeeping and maintain accurate accounting documentation
• Monitor and follow up on settlement of travel and work advances
• Maintain organized filing systems for financial documents and payment records
• Assist with budget monitoring and expense tracking activities

Candidates with experience in finance administration, bookkeeping, accounts payable, cash handling, payment processing, tax compliance, financial reporting, and budget monitoring are encouraged to apply.

Administrative & Operations Support

The selected candidate will also support daily office operations through:

• Managing office facilities and ensuring smooth operational workflow
• Coordinating payments for utilities such as electricity, internet, telephone, and water services
• Assisting with procurement of office supplies, stationery, and project materials
• Supporting inventory control of office consumables and fast-moving supplies
• Coordinating hotel reservations, travel bookings, transportation, and logistics for project staff
• Providing administrative support to project personnel and management teams
• Maintaining organized office records and administrative systems

Candidates experienced in office administration, travel coordination, procurement support, logistics management, records management, project administration, and office operations will have an added advantage.

Professionals interested in wider East African NGO and administrative opportunities can also visit
finance jobs in South Sudan
to discover finance, administration, and project-related job opportunities.

Required Qualifications

Applicants should possess:

• Diploma in Accounting, Finance, Business Administration, Management, Office Administration, or related discipline
• Minimum 3–5 years of relevant work experience, preferably within NGOs, development organizations, or project environments
• Experience in financial record keeping and administrative coordination
• Familiarity with bookkeeping, petty cash management, and tax procedures
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Proficiency in Microsoft Office applications, especially Excel and Word
• Ability to work independently and manage deadlines effectively

Candidates seeking admin assistant jobs in Ethiopia, finance officer careers, office support jobs, accounts assistant positions, and project finance jobs are encouraged to apply.

Essential Skills & Competencies

The ideal candidate should demonstrate:

• Financial documentation and bookkeeping skills
• Administrative coordination expertise
• Cash management and accountability
• Travel and logistics coordination abilities
• Procurement and inventory support skills
• Communication and teamwork capabilities
• Attention to detail and organizational strength
• Time management and multitasking ability
• Problem-solving and reporting accuracy
• Professional integrity and accountability

For candidates exploring broader international employment opportunities in administration and finance sectors, browse
finance jobs in Eswatini
for project support, finance, and office administration vacancies.

Training & Professional Development

HELVETAS ETHIOPIA supports employee growth through:

• Financial systems and bookkeeping training
• NGO finance and compliance workshops
• Office administration and operational management training
• Procurement and logistics coordination sessions
• Travel management and reporting procedures orientation
• Career development and workplace skills enhancement

Salary & Benefits

Selected candidates may receive:

• Competitive salary package
• Paid annual leave and public holidays
• Professional development opportunities
• Exposure to international NGO operational standards
• Career growth within project and administration functions
• Supportive and multicultural working environment
• Skills enhancement and training opportunities

Why Join HELVETAS ETHIOPIA?

Joining HELVETAS ETHIOPIA offers a rewarding opportunity to contribute to meaningful development projects while building expertise in finance administration, project coordination, bookkeeping, office operations, travel logistics, and NGO program support.

Apply now to build your career in finance, administration, project coordination, and NGO operations in Addis Ababa, Ethiopia.